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Monday, November 25, 2013

Cookie Swap for a Cause FAQ

Even if you've attended a cookie swap in the past, the Cookie Swap for a Cause will likely be a different experience.  To help you maximize your scrumptious fun, we are providing a list of frequently asked questions and their answers.
Carrot Cake Cookies from the 2011 swap.
Photo by www.adamtowner.com.

Can I park at 40Berkeley?  Take the T?  Street parking at meters is free in Boston on Sundays.  There are also two parking lots near the venue with reasonable weekend rates are located on Berkeley and E. Berkeley. The Back Bay stop is .3 miles away, and Copley is .6 miles away.

What time should I get there? As close to 2:00 as possible. Swapping will start between 3:30 and 4:00 and will be over in the blink of an eye. The earlier you arrive, the more time you will have for sampling, socializing, recipe sharing and the craft table.

Will the cookie swap be similar to a regular food swap?  Not exactly. Although it will be fun and delicious, the cookie swap will not be a 1-to-1 exchange. Instead, everyone will display their cookies and, when swapping starts, fill a Gladware container with cookies.  If you've never been to a regular swap and want to try it, you can RSVP to the January event today!  If you want to get a sense of the scene at a cookie swap, check out the photos from last year's event.

What will happen when I get there?  For bakers at check in, you'll be assigned a number that will go with you, your swap cookies, and your sample cookies. Volunteers will take your swap and sample cookies and set them up while you enjoy the vendors, sampling, festive atmosphere, and our photo booth. At swap time, an announcement will be made to line up.  At that point, Gladware containers will be given to attendees who can then fill their container with cookies.  Afterward, you claim the container that held your original cookies and enjoy a huge variety of holiday goodies!

I see you have a best cookie contest. How will that work? We will have a separate area where swappers and snackers will sample cookies and vote on the best cookie. If you'd like to enter the contest and potentially win super-awesome prizes, please allocate one dozen of your cookies for sampling and include these sample cookies in your tally. A volunteer will chop the sample cookies into smaller pieces so that as many people can sample them as possible. 

What will happen to my container? If you need your container back, please make sure your name is prominently written on it. Boston Food Swap and 40Berkeley are not responsible for lost or stolen property.

Will there be anything to drink?  We recognize that so many cookies can leave you parched so we have secured beverage vendors for the event.  For thirst quenching, Polar Seltzer will be on hand sampling their holiday flavor line. For the grown-ups, Narragansett will be pouring.

Do I get to take anything else home besides cookies? YES! We have swag bags stuffed with great local, food-related fun. We'll also have a table of raffle prizes, and prizes for Best Cookie and Most Cookies. Do you want to showcase your business as a raffle prize or in our swag bags?  Contact us at bostonfoodswap@gmail.com for more info.

What do I need to bring besides cookies?  Your smiling face and possibly a large tray.  For people taking the T or biking, we will have many trays on hand.  However, for the volume of people we expect, we will not be able to provide a tray for everyone.  If you have the means to bring a tray, please do. 

Can I bring other people?  Yes, but only if they are registered for the event.  We have limited space and want to cram a LOT of cookies in so we want to be sure that people are not excluded from baking in favor of unregistered guests.

I registered for the event but can’t show up.  What do I do?  Let us know at bostonfoodswap@gmail.com ASAP. We do anticipate selling out. Not only can your spot be given to someone else but telling us means more cookies and, therefore, more money for Cookies for Kids Cancer.

Can I buy a ticket at the door?  Only if there is space available the day of the event.  There is a risk that we will not be able to accommodate day-of ticket sales so register now!

Do I need to individually wrap my cookies? No. 

I’m stumped about what cookies to make.  Do you have any ideas?  YES!  We have spent the past couple years building an incredible Pinterest board for this event.  You can find lots of inspiration there, and follow us via RSS, Google+, Facebook, Twitter for notice when they are posted.  

I either can’t or don’t bake.  Why would I want to attend a cookie swap? Because you like to EAT!  We hope to swap 10,000 cookies at the event and can fit about 150 people in the room.  Needless to say, we are going to need troopers to eat all of these cookies.  So if you aren't a baker, you can take home a Gladware container of cookies for the price of a ticket and tell your family, friends,  and coworkers that you slaved over an oven just for them.  We won’t tell!

Can I donate even if I can't attend? Yes! Please donate through our event fundraising page.
Boston Food Swap is a community organization funded entirely by donation. Support us through Paypal or BFS merchandise, and by following us on Twitter and liking us on Facebook. If you enjoyed this blog post, please share it!

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